Minutes from the August 23, 2001 meeting of the Jefferson Streetscape Task Force:
Held at the Jefferson Community Center, 7:00 pm.
In attendance: Jim Carpenter, Mark Crampton, Greg Filar, John Leslie, Mary McCormack, Dave Phillips, Tony Poffenberger, Brick Remsburg, Mike Summers.
Jim Carpenter called the meeting to order at 7:05 p.m.
Agenda was approved.
Minutes from the July 26th meeting were approved as written.
Treasurer's Report: Discussion of refreshments needs for Block Meetings and reimbursement for postcard invitations.
Web Committee Report: Minutes are up to date on the Web Site.
Database Administrator Report: No report.
Publicity Committee Report: Postcard invitations are complete and can be updated for each Block Meeting. Adrienne is hand delivering those she can for the Sept. 10th meeting and the cards can be mailed if necessary.
SHA Liaison Report: After a report from the fire company, the state is coming out to paint no parking stripes along both sides of the entrance to the Community Center. There will also be some striping on Lander Road for safety.
Old Business: Elementary School - apparently the BOE does not want parking in the grass in front of the school either. There is a problem in that there is not enough parking at the school when there is an event with parents in attendance or a public meeting. There is a no parking sign there now. Bobby Fisher is discussing with the BOE. Mary to confirm by email any new report.
Discussion of what will happen to Route 180 if the Streetscape project is not completed. Will drainage issues eventually be addressed by SHA, etc. Streetscape is certainly the best course of action.
Need an agenda so that all are run the same way. Task Force needs to introduce State. We will write an introduction that can be delivered at each meeting and also included as the first page in the booklets to be handed out at the meetings. The introduction can be edited thru our email process. Included in the introduction should be a brief description of the project to date and a comment about how the small block meetings are designed to give the citizens the best opportunity for input. This introduction needs to be to Dave Phillips no later than Tuesday, Sept. 4th to be included in the booklets.
Dave showed us the materials that will be used at the block meetings.
Scheduled the rest of the block meetings:
All meetings begin at 7pm. Task Force members to arrive at 6 to set up for the meetings.
Adrienne volunteered to chair Block 3 as the first meeting. It was decided that each meeting would run better with a Task Force "host" running the meeting and a member who lived in that "block" would make the best host. Thus, Brick Remsburg and Mike Summers will host Block 2, Pastor Guy will be asked to host Block 4, Rosemary Rosensteel, John Satterfield and Ben Ahalt will be asked to host Block 5, Mary, Gene Keller and Ronnie Ahalt to host Block 6, and Mike and Mark Boyer to host Block 1. It would be beneficial to have as many task force members as possible attend all the block meetings, especially if the member is going to host.
Mary is to confirm availability of the center with Charlie Smith and then inform the "hosts" of the plan and schedule. Tony will update postcards for each meeting after getting confirmation of the schedule. (All dates are confirmed and on the Center's calendar)
New Business: Tony was asked by someone in the east side of the project area if the plan was to put shoulder on both sides of the street in that section. The answer is no as the slope on the north side prevents this.
Discussion on how we are doing with respect to the state's criteria for the Streetscape project approval.
Discussion on who will be included in a public meeting to follow the block meetings in Nov. or Dec. More on this at the October Task Force meeting.
Next meeting: Block Meetings. NO SEPTEMBER REGULAR MEETING FOR TASK FORCE. October meeting - Thursday, Oct. 25th, 7 p.m.
Adjourned at 9:05 p.m.